Privacy Policy

General Data Protection Regulation (GDPR)
Privacy Policy Notice for Job Applicants
 

What is the purpose of this document?

Abigroup Holdings Limited consisting of (Abicare Services Limited, Abiclean Services Limited, Abilink Services Limited and Carematch Limited) is committed to protecting the privacy and security of your personal information.

This Privacy Notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the General Data Protection Regulation (GDPR).

This notice applies to all applicants for new positions.

Information About Us

Abigroup Holdings Limited

Private Limited Company registered in England under company number 09339498.

Registered address: Unit 1a, Abihouse, Brunel road, Salisbury, Wilts. SP2 7PU

What information does the organisation collect?
 

The organisation collects a range of information about you. This includes:  

  • your name, address and contact details, including email address and telephone number;

  • details of your qualifications, skills, experience and employment history;

  • information about your current level of remuneration, including benefit entitlements;

  • whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;

  • information about your entitlement to work in the UK; and

  • equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.

The organisation may collect this information in a variety of ways. to include: Online Application Submission, Paper Application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.

The organisation may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

Why does the organisation process personal data?

The organisation needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

In some cases, the organisation needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

The organisation has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The organisation may also need to process data from job applicants to respond to and defend against legal claims.
 

The organisation may process information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.

As part of its Equal Opportunities monitoring, whereby it may include Special Category Data such as information about ethnic origin, sexual orientation, health or religion or belief,

For some roles, the organisation is obliged to seek information about criminal convictions and offences. Where the organisation seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

If your application is unsuccessful, the organisation may keep your personal data on file in case there are future employment opportunities for which you may be suited. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

Who has access to data?

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

The organisation will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. At this point, we  will then share your data with:

  •  your former employers to obtain reference,

  • employment background check providers to obtain necessary background check

  • Disclosure and Barring Service to obtain necessary criminal records checks.

Your data may be transferred outside the European Economic Area (EEA) to request pre-employment references from previous employers. 

How does the organisation protect data?

The organisation takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

For how long does the organisation keep data?

If your application for employment is unsuccessful, the organisation will hold your data on file for six months, after the end of the relevant recruitment process. 

If you agree to allow the organisation to keep your personal data on file, the organisations will hold your data on file for a further six months for consideration for future employment opportunities. 

At the end of that period or once you withdraw your consent, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment.

The periods for which your data will be held will be provided to you in a new privacy notice policy. (Privacy Notice for Abicare Employees)

Your rights

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

  • Request Information about whether we hold personal information about you, and if so, what that information is and why we are holding/using it This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.

  • Request Access. The right to access the personal data we hold about you. .

  • Request correction.  The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.

  • The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold when no longer necessary to do so.

  • The right to restrict (i.e. prevent) the processing of your personal data.

  • Object to the processing of your personal data using your personal data for a particular purpose or purposes.

  • The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.

  • The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask  us for a copy of that personal data to re-use with another service or business in many cases.

  • Object to automated decision making and profiling.

For more information about our use of your personal data or exercising your rights as outlined above, please contact using the details provided below in the “How do i contact you” section.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would however welcome the opportunity to resolve your concerns ourselves, so please contact us first, using the details below. 

If you would like to exercise any of these rights, please use the contact details listed in the “How do i contact you” section of this Notice below.

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application properly or at all.

How do I contact you

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details for the attention of the Data Protection Officer.

Email address: dpo@abicare.co.uk

Telephone number: 01722 342778

Postal Address: Abicare Services Ltd, Unit 1A, Abihouse, Brunel Road, Salisbury, Wilts. SP2 7PU

Automated decision-making - Recruitment processes are not based solely on automated decision-making.
 

Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business or internal processes in a way that affects personal data protection.

Any changes will be made available on the Company Intranet and notification will be made via email and other contact publications. This Privacy Notice was last reviewed on 1st December 2023.